Win More Bids
A verified, professional site is something you can show a client, not just promise. It's proof you take the job seriously, and clients notice.
Stronger client confidence
Every check becomes proof you can show a client — and a Compliance Pack you can charge for. Real-time verification, done from a phone, with nothing to chase.
For Your Business
Checking who's on site does more than protect you. It gives you proof you can show a client, a line item you can charge for, and a record that takes minutes to produce instead of hours to find.
A verified, professional site is something you can show a client, not just promise. It's proof you take the job seriously, and clients notice.
Resell your Compliance Pack to the client as a professional line item. On a Small project that's roughly £49 in, £196 back — real revenue, every project.
Send one link. Subcontractors upload from their phone — no app, no account needed. Everything lands in one place instead of scattered across WhatsApp threads.
Automated Workflow
We automate the heavy lifting so your site management can focus on building, not auditing folders.
Enter the project details for admin and choose a tier. Upgrade at any time.
Fill out names and contact details of all subcontractors working on the site.
Bulk send requests to all subcontractors for all required documents.
You will be prompted to upload all the relevant compliance documents — once, from your phone.
We guide you through verifying each document against the official register — a few taps, no chasing required.
As contractors need compliance proof it's just a one click "Allow access" button. You're in control.
Compliance Support
Real-time status for every compliance check, for every subcontractor on every project — updated as soon as documents come in.
CITB register — 2 click live check
Guided check — Passport, BRP, or Share Code
Pre-filled insurer confirmation request for PL + EL
Auto status check — Gross / Net / Unmatched status audit
OCR-assisted check — Awareness certificate verification
Ltd Company status check
Gas trades — conditional check
NICEIC / NAPIT / ECS — conditional check
Main Contractors
Subcontractors
One fixed price. No subscription. Pay only for what you use.
For single-trade projects.
The industrial safety standard.
Full institutional oversight.
Focused local sites.
The industrial safety standard.
Common Questions
Most smaller contractors have never had a formal compliance record — until a client asks for one. Here's what to expect.
In many cases, yes. If your project involves more than one contractor, the Building Safety Act 2022 can make you a named dutyholder, responsible for the competence of everyone on site. A client not asking yet doesn't mean it doesn't apply. Confirm your specific position with a qualified adviser, but most contractors benefit from having this evidence ready regardless.
You need to keep records. HMRC requires evidence of CIS verification for at least 3 years and can request it at any time. Right to Work records must be kept for the duration of the engagement plus 2 years. Insurance confirmations need to be retained for the project lifecycle. A verbal check, a WhatsApp photo, or a handshake does not satisfy any of these requirements.
It depends on the check and the specifics of your situation, so treat this as a starting point rather than advice. Right to Work non-compliance can carry civil penalties. HMRC's CIS rules carry financial exposure tied to payments connected to fraud specifically, not simply an unverified subcontractor. Building Safety Act breaches on notifiable projects can lead to enforcement action. Either way, a documented, verified record is the strongest position to be in — speak to a qualified adviser about what applies to your specific projects.
A few different bodies handle different pieces of this — HMRC for CIS, the HSE and local building control for Building Safety Act duties, the Home Office for Right to Work. In practice, records tend to get requested after something's already gone wrong on site — an accident, a claim, a dispute — which is exactly when you want them ready rather than being pulled together after the fact.
Yes — "I've known him for fifteen years" doesn't produce a verification number or a record, and it won't tell you if a CSCS card has expired, insurance has lapsed, or CIS status has changed. Trust is valuable, but it isn't something you can hand to a client as evidence.
No. CIS obligations apply to any contractor paying subcontractors, regardless of size. Building Safety Act duties depend on the specifics of the project rather than the size of your business. Right to Work obligations depend on how each subcontractor is engaged. None of this is exclusive to large contractors — SME builders just don't usually have a compliance team to keep on top of it, which is exactly the gap Subchecked fills.
Contractors are commonly expected to verify who's working on their sites — Right to Work, CIS registration, competence, and insurance. It's not personal — it's part of how they run a professional site and protect their own position, and Subchecked is how they collect and store that information.
It depends on the project and trade, but you should expect to be asked for: proof of your right to work in the UK (passport, biometric residence permit, or share code), your CIS registration details or UTR number, a valid CSCS card for your trade and qualification level, and current public liability insurance. Subchecked lets contractors verify CIS status directly with HMRC and check CSCS cards without you having to supply physical copies each time.
Yes, if your CIS status isn't current. HMRC verification confirms your deduction rate — gross (0%), standard (20%), or higher (30%). If you haven't registered under CIS, or your registration has lapsed, the contractor is legally required to deduct at the higher rate. Getting your CIS registration in order means you receive more of your payment upfront. If you're currently on higher-rate deduction, speak to HMRC or your accountant about standard or gross registration.
Gross status means HMRC deducts 0% from your payments — you manage your own tax liability. To qualify, you need to be registered under CIS, have filed all returns and paid tax on time, have been trading for at least 12 months, and have an annual turnover above £30,000 for sole traders (higher for companies). You apply through HMRC's online service or via your accountant. Once approved, contractors verifying you through Subchecked will automatically see your gross status.
CSCS cards are required on most regulated construction sites and are increasingly being verified digitally before you start. Without a valid card for your trade, a contractor using Subchecked may not be able to add you to a project. The CITB health, safety and environment test is the first step — from there, you apply for the card relevant to your trade and qualification level through CSCS. Most cards are straightforward to obtain if your qualifications are in order. Check cscs.uk.com for the right card for your trade.
The compliance records held in Subchecked belong to the contractor — they are the data controller for their project records. If you want to know what they hold about you, or you believe something is inaccurate, ask them directly. If you have concerns about how your personal data is being handled, your rights under UK GDPR include the right to access, rectify, or erase data held about you. Our Privacy Policy sets out how Subchecked processes any data we handle in this process.
Join us now, reduce your compliance risk and put your name on every project you touch.